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Terms & conditions (Ride & Race Regulations)


Green Wheels Bike Festival shall be referred to as “the Event”. Any person entering the event shall be known as “the Participant”. Rock Castle Entertainment Pvt Ltd shall be referred to as “the Event Organizer”


Any event that is beyond the control of the Green Wheels Bike Festival /Event Organizer including act of God like storm, rain, inclement weather, etc. or any other event caused due to health or safety reasons shall be called a “Force Majeure Event”.


The website www.greenwheelsfestival.in shall be called “the Website”.


By submitting the Registration Form electronically or physically, the Participant hereby agrees to the following:


  1. To comply with the T & C of the Event put forth by Green Wheels Bike Festival and any other rules stipulated by the Event Organizer.

  2. To enter the Event, the Participant must be of required age mentioned under each category on the date of the Event as per the personal details provided to Organizer.

  3. To act in a professional and cautious manner while participating in the Event. The Participant may be disqualified from the Event failing to do so. The function of the marshals and relevant signage at the venue of the Event is only to indicate direction, the Participant shall decide if the movement is safe. Event Organizer shall not be responsible for the same.

  4. Throughout the duration of the Event, to participate in the Event entirely at his/her own risk, to rely on his/her ability to deal with hazards, and to conduct himself/herself in a manner that is safe for all throughout the duration of the Event.

  5. During the participation in the Event, to cycle with care and attention and abide by the T & C, the local traffic rules and any other rules stipulated by the Event Organizer.

  6. The Participant understands that the participation in the Event is physically strenuous and demanding and that he/she is aware of the nature of the Event and associated medical and physical risks. The Participant further certifies that he/she is physically capable of participating in the Event and completing the Event within the cut off time (as decided by the Event Organizer). The Participant shall take part in the Event only if he/she is fit enough to do so.

  7. If the Participant has any medical condition(s), including allergies, which the Event Organizer or Event medical advisers need to be aware of, he/she shall disclose the same to them before participating in the Event and he/she shall be solely responsible for any risks involved due to such medical condition(s).

  8. The Participant accepts complete liability and responsibility for any medical expenses that may be incurred as a result of training for and/or participating in the Event.

  9. The Participant accepts that Green Wheels Bike Festival, the Event Organizer, the Event sponsors, partner organizers, officials, medical advisers or any person involved in the organization of the Event shall not be liable for any injury or illness that he/she may suffer as a result of his/her participation in the Event, whether prior to, during or subsequent to the Event.

  10. Whilst the Event Organizer shall take reasonable care with the staging of the Event, the Participant accepts that he/she must take all reasonable precautions for the safeguarding of his/her person and/or property during the participation. The Participant further acknowledges that personal accident and personal item insurance is his/her sole responsibility.

  11. To provide and/or use a suitable bicycle and helmet. The Event Organizer’s decision as to whether the bicycle and helmet are suitable or not shall be final.

  12. The Event Organizer reserves the right to amend the Event format or cancel the Event due to health and safety reasons, including storm, rain, inclement weather, winds or any other act of God or any other Force Majeure Event. In such circumstances The Entry Fee (if any) paid by the Participant shall be non-refundable.

  13. Organizer reserves the right to create, edit or amend the administration charge per Event at any time. This includes the period between date of entry opening and closing for the Event.

  14. Confirmed entry to the Event is dependent upon a fully and accurately completed online or physical Entry Form; and receipt of payment of the Entry Fee on or before specified date. If either of these conditions is not fulfilled, then the entry may be invalid, and the Participant shall no longer be eligible to participate.

  15. Through the completion and submission of the online Entry Form, the Participant agrees to pay for the Event entry via the means instructed on the Website.

  16. The Participant consents to his/her appearance in any media format, in relation to the publicity of the Event, and in future publicity and advertising of Green Wheels Bike Festival or any other event provided that such use does not amount to direct endorsement of any official sponsor or supplier of the Event. The organizer reserves the right to use of pictures of participants for promotion of cause and any event in future.

  17. The Participant’s personal details (including but not limited to name, age group, gender, race category, finishing time, finishing position) shall be stored electronically by Rock Castle Entertainment International. Such information may appear on the public list of participants and result list for the Event. By entering the event, the Participant, consents to access to his/her data by the Event Organizer.

  18. You will participate only in the race category for which your application as well as entry has been confirmed. No matter what the circumstance is, your running and entry number bib will not be transferred to any other person.

  19. Riders/ Rider/ Runner, who interchange their timing bib tag and / or running number bib tag with other, will be disqualified from the cycling event and will not be allowed to participate or apply in the subsequent edition.

  20. Event promoter, Rock Castle Entertainment, holds the right to exclude or disqualify any person from the cycling competition if details filled on the entry form are found to be incomplete or incorrect, who is suspected of consuming any kind of banned substances, or who has been banned from competition under jurisdiction of CFI. It is important to know that no fee will be refunded.

  21. Neither certificate nor result will be given to the participants who fail to start the race at the start times of different race categories for which their application has been accepted.

  22. Please note if you don't wear your timing bib tag as instructed, you won't be able to get an official finish time and thereby the official Certificate recording your finish times. No bib tag – No Timing – No Prize Money.

  23. Prize money is applicable only for a few categories details about which are available on the website. The best Costume Prizes can be won by only those participants who participate in Cycling event.

  24. Those who are participating in the event are not allowed to cycle with children or babies who are under age of the designated category or with unregistered Rider/ Runner.

  25. Specific finish cut-off timings are there for each category of the race about which participants will be updated on a day closer to the event. Participants who fail to finish their race within the specific timing should stick to the path for completing the race / lap, however the route will be opened for vehicular traffic after the time intimated.

  26. Only those participants who are confirmed for the event will be allowed on the cycling route. Anyone found wearing no bib or incorrect bib will be immediately removed and disqualified by the security.

  27. In addition, every participant must wear the number bib on the front of the vest worn. Any damage, mutilation, alteration and fold to the bib will lead to disqualification of the participant from the cycling event.

  28. Organizers of the event hold every right to stop any participant from participating in the event who is medically unfit, and cannot continue.

  29. Baggage counters may or may not be available at the venue. Participants are requested to reach the venue without any belongings. This is to ensure security of the participants and audience alike. Organisers of the event are not responsible for any kind of loss or damage occurred to your belongings. You are responsible for the security of your belongings.

  30. All decisions by the Event Organizer, its employees or its agents shall be considered final.

  31. The T & C and any dispute or claim arising out of, or in connection with it, or its subject matter or formation, (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of India. Therefore, the courts of India shall have exclusive jurisdiction.

  32. Organizer reserves the right to vary these Terms effective immediately upon posting the same on its website.

  33. A person who is not party to these Terms shall not have any rights under or in connection with them.

  34. The registration fee being paid is inclusive of participation fee Timing tag, Bibs, Hydration/ Refreshment, External support staff/vehicles cost, Ground Rentals and charges/cost incurred towards organizing the event.



Prize Money and Regulations:


  1. ) Prizes for each race category will be announced soon before the event.

  2. ) Along with the information mentioned hear in, entitlement to prizes as

well as finish positions are subject all to the following.


  1. Bib tag timing which is captured as well as recorded across all timing points at the time of the race, comprising the start, intermediates well as finish mats.

  2. Physical verification which is performed by technical officials.

  3. Cyclists, who have interchanged or exchanged their bib tags or cycling number bib with other participants, will be disqualified from the event. Such cyclists shall be entitled to neither prize money nor timing.

  4. Winners of the prize might be further asked to submit age or identity proof as per the requirement of the organizer for disbursing the prize money.


  1. ) Results which are announced on the day of event are provisional. Entitlement

    to prize money as well as final results shall be entitled to the rules which are

    mentioned here.

  1. ) Winners who are participating from any other country will get prize money

    which equivalent in US dollars calculated at applicable rate of exchange.

  1.  ) Money won as prize is entitled to Indian Income Tax Rules as applicable aa

    well as taxed, if any.


In event of any dispute i.e. timing, position, disqualification and distribution of prize money, the decision of the organizers is final.